Terms and Conditions

Terms & Conditions

Contents:

Internship Placement Terms & Conditions (Direct Applicants)
Internship Placement Terms & Conditions (Third Party Applicants)
Packages
Virtual Internship Placement Terms & Conditions (Direct Applicants)
Airport Transfer
Insurance
Welcome Week
Farm Work
Accommodation (Homestay AHN)
Accommodation (Cozzy)
Confidentiality Statement
Workplace Discrimination, Harassment, and Bullying

Internship Placement Terms & Conditions (Direct Applicants)

Definitions

  • Internship Placement: A voluntary learning experience in the Intern’s field of interest to gain practical experience, knowledge, skills, and exposure within an English language environment.
  • Intern: Also referred to as ‘applicant’, an individual participating in the Internship Placement.
  • IDU: Internships Down Under, trading as Sydney Internships Pty Ltd (ACN 144 896 971).
  • Host Organisation: The organisation providing the Internship Placement.

Clause 1

  • Introduction by Internships Down Under: The intern acknowledges that Sydney Internships Pty Ltd, trading as Internships Down Under (ACN144 896 971) (Internships Down Under) will act to introduce the Intern to the Host Organisation but is not a party to any Internship Placement Agreement.

Clause 2

  • The Internship Placement will be on a full-time basis only unless otherwise agreed between the Intern, IDU, and the Host Organisation.

Clause 3

  • Location, Duration, and Attendance Hours: The location, duration, and attendance hours of the Internship Placement will be as set in the internship placement agreement.

Clause 4

  • The Interview: IDU will organise a single interview with a potential Host Organisation for the Internship Placement Process. This organisation must align with the Intern’s requirements, as outlined in the Enrolment Details provided by the Intern.

 

  • Typically, the interview is conducted via telephone or another method agreed upon by the Host Organisation, Intern, and IDU.

 

  • For each instance of requesting an Internship Placement Process, IDU will assess and identify the most suitable Host Organisation based on the specifications set by the Intern.

 

  • If the Host Organisation, following the interview, does not extend an Internship Offer that fulfills the criteria presented in the Enrolment Details by the Intern, IDU will arrange an additional interview with another potential Host Organisation. It’s important to note that IDU’s responsibility is limited to facilitating a maximum of three (3) interviews with potential Host Organisations for any given Intern.

 

  • Should an Intern reject an Internship Offer that aligns with the Enrolment Details they provided, IDU is not obligated to organise further interviews with different potential Host Organisations. In such cases, IDU might review the Intern’s rationale for declining the offer before deciding, at their discretion, whether to pursue an additional interview for the Intern.

 

  • If an Intern declines an offered internship, they cannot subsequently accept the same offer at a later time.

Clause 5

  • Extension of Internship: The Internship Placement can only be extended by mutual agreement between the parties and must be in writing and no longer than 26 weeks duration from the initial commencement of the Internship Placement.

Clause 6

  • Reference: The intern understands and accepts that the host organisation is not obligated to provide a reference regarding the internship experience, regardless of whether the intern has fulfilled the entire duration of the placement or not.

Clause 7

  • Payment and Compensation: The parties agree that the Internship Placement is provided by the Host Organisation with no payment to the Intern for the duration of the Internship Placement unless otherwise stated in the internship placement agreement.

Clause 8

  • Post-Internship Employment: Upon the ending of the Internship Placement, the Host Organisation & Internships Down Under are under no obligation to offer the Intern paid employment.

Clause 9

  • Terms of Paid Employment: If the Host Organisation offers the Intern paid employment after the ending of the Internship Placement, such arrangement will be documented to set out the terms and conditions of the employment and signed by both parties prior to commencement of that period of paid employment.

Clause 10

  • Employment Considerations: It is agreed and understood between the parties that should paid employment be entered into in accordance with the above, this Internship Placement period with the Host Organisation will not be counted as “time worked” for leave accrual purposes or for any other purposes connected with any separate employment relationship.

Clause 11

  • Insurance Requirements: The intern agrees to obtain and provide evidence to the satisfaction of the Host Organisation & Internships Down Under of personal insurance cover (AUD$2 million), including medical insurance, accident insurance, travel insurance, personal liability insurance, and any other relevant insurance as requested by the Host Organisation prior to commencement of the Internship Placement.

Clause 12

  • Visa and Immigration Compliance: The intern agrees to obtain and provide to the satisfaction of the Host Organisation & Internships Down Under evidence of correct and valid visa and immigration documentation that allows them to remain legally in Australia. Such evidence must be provided to the Host Organisation prior to commencement of the Internship Placement.

Clause 13

  • Performance Standards: The intern agrees to perform their training with the Host Organisation to a high standard utilising their current skills, knowledge, and experience as well as those skills, knowledge, and experience being obtained with the Host Organisation.

Clause 14

  • Preservation of Reputation: The intern agrees not to do by any act or omission or anything which would bring the good name and reputation of the Host Organisation or the goods or services provided by the Host Organisation into material disrepute and must promptly advise the Host Organisation of any matter which might have any of these effects.

Clause 15

  • Compliance with Policies and Procedures: The intern agrees to comply with the Host Organisation’s policies, procedures, handbooks, and all reasonable directions including undertaking relevant training as required. The policies and procedures will not be incorporated into this Agreement.

Clause 16

  • Safety and Conduct: The intern agrees to perform all training and conduct themselves in a safe manner at all times.

Clause 17

  • Education and Practical Training: The intern agrees to complete the internship as part of their University or other tertiary education requirements or in order to gain practical training.

Clause 18

  • Exemption from Employment Legislation: The Intern agrees and acknowledges that Australian employment legislation such as the Fair Work Act 2009, National Employment Standards, and any industrial instrument normally relating to the Host Organisation and their employees or business activities, will not apply to the Intern in respect of the Internship Placement. For example, the Intern is not entitled to any paid leave such as Personal/Sick/Carer’s Leave, Annual Leave, and similar leave.

Clause 19

  • Confidentiality Obligations: The Intern must not use any Confidential Information for the benefit of any person or entity except the Host Organisation.

Clause 20

  • Protection of Confidential Information: The Intern must keep confidential all Confidential Information and maintain proper and secure custody of all Confidential Information.

Clause 21

  • Disclosure of Confidential Information: The Intern must not both during the Intern Placement and after the ending of the Intern Placement disclose any Confidential Information to any person except:
    • (a) in the proper performance and execution of their responsibilities and training under this Agreement; and/or
    • (b) if they have been authorised in writing by the Host Organisation to do so; and/or
    • (c) to the agents, employees, or advisers of the Host Organisation in the proper performance of their responsibilities and training; and/or
    • (d) if the Confidential Information is lawfully within the public domain; and/or
    • (e) if they are compelled by law and have used every lawful means available to them to prevent the disclosure.

Clause 22

  • Survival of Confidentiality Obligations: If there is any uncertainty as to whether any information is Confidential Information, then that information shall be taken to be Confidential Information unless the Intern is advised by the Host Organisation in writing to the contrary.

Clause 23

  • Security Compliance: The Host Organisation operates under strict security obligations set by its clients and any breach of that security could result in the loss of business. The Intern agrees to observe all security arrangements in place from time to time within the Host Organisation’s business, including the searching of any personal effects on company premises where there is a reasonable suspected breach of this Agreement, which may include theft. Any search will be carried out in the Intern’s presence.

Clause 24

  • Conflict of Interest: The Intern must not during their Internship Placement with the Host Organisation compete with the Host Organisation in any way and is required to inform the Host Organisation of any actual or potential conflict of interest arising from other work or training, paid or unpaid, that the Intern may wish to undertake during their Internship Placement period with the Host Organisation. For example, if the Intern is in employment and/or undertaking a period of training experience for a competitor business this may pose a conflict of interest. The Host Organisation will assess any actual or potential conflict and advise the Intern accordingly. Conflict of interest is a ground for ending the Internship Placement period with the Host Organisation.

Clause 25

  • Intellectual Property Rights: The Intern acknowledges and agrees that all Intellectual Property developed, created, or conceived by the Intern during the Internship Placement period and which is related or may be adapted to the business of the Host Organisation is and will be the sole and exclusive property of the Host Organisation, without any right of compensation to the Intern or anyone else.

Clause 26

  • Copyright and Rights Assignment: The Intern further acknowledges and agrees that:
    • (a) full right, title, and interest in and as to copyright of any works created by the Intern will vest in the Host Organisation immediately on creation;
    • (b) full right, title, and interest in all other Intellectual Property is assigned to the Host Organisation by the Intern;
    • (c) the Intern shall promptly execute all documents and do all things necessary to vest or assign full right, title, and interest in the Intellectual Property in and to the Host Organisation; and
    • (d) the Intern irrevocably and unconditionally waives all moral rights under Part IX of the Copyright Act, and any equivalent or analogous rights (including any right of: attribution of authorship; integrity of authorship; or not to have authorship wrongly or incorrectly attributed).

Clause 27

  • Limited Involvement of Internships Down Under: The intern acknowledges that the Agreement nor the Internship relationship creates any legal or contractual relationship between Internships Down Under and either the Host Organisation or the Intern.

Clause 28

  • Liability of Internships Down Under: The intern acknowledges that, as Internships Down Under does not engage the Intern in any capacity, and is not the employer of the Intern, it does not maintain workers compensation insurance in respect of the Intern (and is not otherwise liable for any acts or omissions of the Intern).

Clause 29

  • Release from Claims: The intern releases Internships Down Under from any claims arising from, or in any way related to the Internship.

Clause 30

  • Assistance and Resolution of Issues: In the event that the Internship Placement is terminated, or any other issue arises in respect of the Internship, the Intern acknowledges that, while Internships Down Under may at its complete discretion choose to seek to assist in resolving the issue, Internships Down Under makes no warranties and assumes no responsibility for resolving any such issue, or finding the Intern any alternative internship placement.

Clause 31

  • Return of Host Organisation’s Property: Upon ending of the Internship Placement Period or at any time upon request by the Host Organisation, the Intern will immediately return to the Host Organisation all property of any description belonging to the Host Organisation.

Clause 32

  • Termination and Notice Period: Either party may end the Internship by providing at least one week’s notice to the other in writing.

Clause 33

  • Termination by Host Organisation: Where a significant breach of the Host Organisation’s policy has been made by the Intern, the Host Organisation reserves the right to end the Internship without notice and depending on the circumstances, may take appropriate action against an Intern, including reporting a breach to the relevant authorities.

Clause 34

  • Immediate Termination by Host Organisation: The Host Organisation may also end the Internship Placement without notice if the Intern commits any act which may detrimentally affect the Host Organisation or any of its related Companies, including but not limited to:
    • (a) an act of dishonesty, fraud, wilful disobedience, misconduct, or breach of duty;
    • (b) unauthorised removal or deliberate destruction of property;
    • (c) presenting for training under the influence of alcohol or illegal substances;
    • (d) theft;
    • (e) falsifying any documents;
    • (f) conviction of any offence punishable by imprisonment and sentenced to imprisonment, including road traffic offences;
    • (g) all forms of discrimination and harassment;
    • (h) breaches of work health and safety standards.

Clause 35

  • Indemnification: The Intern agrees to indemnify the Host Organisation and unconditionally releases the Host Organisation and its directors, employees, agents, and advisers from any claims against the Host Organisation and its directors, employees, agents, and advisers by and on behalf of the Intern.

Clause 36

  • Release of Internships Down Under: The Intern:
    • (a) acknowledges that Sydney Internships Pty Ltd, trading as Internships Down Under (ACN144 896 971) (Internships Down Under) has acted to introduce the Intern to the Host Organisation, but is not a party to this Internship Placement Agreement;
    • (b) acknowledges that neither this Agreement nor the Internship relationship creates any legal or contractual relationship between Internships Down Under and either the Host Organisation or the Intern;
    • (c) acknowledges that they have individually decided to enter into this Agreement, and create an Internship relationship between them, following their investigations and inquiries, and have placed no reliance on any representations which might have been made by Internships Down Under;
    • (d) acknowledges that the Intern is not, and will not be, providing any services, work, or labor for the benefit of Internships Down Under;
    • (e) acknowledges that, as Internships Down Under does not engage the Intern in any capacity, and is not the employer of the Intern, it does not maintain workers compensation insurance in respect of the Intern (and is not otherwise liable for any acts or omissions of the Intern);
    • (f) releases Internships Down Under from any claims arising from, or in any way related or connected to the Internship, this Internship Placement Agreement, any payment or reimbursement for training or services provided by the Intern, or under this Internship Placement Agreement, any act or omission of the Intern or the Host Organisation, and/or any termination of the Internship or this Internship Placement Agreement;
    • (g) acknowledges that Internships Down Under may rely on the release in clause (f) notwithstanding that it is not a party to this Internship Placement Agreement.

Clause 37

  • Acceptance of Terms: The commencement of the Internship Placement will be taken to indicate the intern’s agreement to the terms of the Internship Placement, even if that party has not signed the Internship Placement Agreement.

Clause 38

  • Variation of Agreement: A variation of this agreement must be in writing and signed by both the parties or by persons authorized to sign for them.

Clause 39

  • Severability: If a provision in this agreement is wholly or partly invalid or unenforceable, the provision or wording or the part of it that is invalid or unenforceable must, to that extent, be treated as deleted from this agreement. This does not affect the validity or enforceability of the remaining provisions.

Clause 40

  • Accurate Information: The information provided to IDU on the Intern Enquiry Form, Intern Application Form, and by other means including email, is to the best of the intern’s knowledge complete and correct and understand that Internships Down Under shall have the right to terminate the Internship Placement at any stage if proven otherwise. Should any changes occur at any time before and during the Internship, the intern agrees to inform Internships Down Under immediately.

Clause 41

  • Payment Terms: The internship fee is to be paid in two stages:
    • a) Deposit: Due prior to placement service commencing.
    • b) Placement Fee: Due following an applicant’s acceptance of an internship offer. The placement fee must be paid 30 days following an applicant’s acceptance of an internship offer, or prior to commencing the internship, whichever occurs first. Cancelling the internship once an applicant’s acceptance of an internship offer has been received does not nullify the placement fee owing.

Clause 42

  • Non-Payment: The intern acknowledges that the internship commencement is dependent on the successful payment of the deposit and placement fee before the internship’s start date. Non-compliance with this requirement could lead to potential delays or even cancellation of the internship placement.

Clause 43

  • Acceptance of Internship Offer: Acceptance of an internship offer may be in the form of email to IDU or the host company, or signed internship placement agreement.

Clause 44

  • No Refund for Internship Cancellation: Internships Down Under will not refund the deposit if:
    • (a) The applicant cancels following acceptance of an internship offer;
    • (b) Once the internship start date has commenced as set out in the internship placement agreement;
    • (c) The applicant provides false or fraudulent information/documentation;
    • (d) An internship interview has been proposed to the applicant.

Clause 45

  • No Refund for Placement Fee: Internships Down Under will not refund the placement fee if:
    • (a) The applicant cancels at any stage following acceptance of an internship offer;
    • (b) The applicant provides false or fraudulent information/documentation;
    • (c) Once the internship start date has commenced as set out in the internship placement agreement;

Clause 46

  • Refund in Case of No Internship Interview: If Internships Down Under is unable to obtain an internship interview, a full refund of the deposit may be offered to the applicant.

Clause 47

  • Governing Law: This Agreement shall be governed by and construed in accordance with the laws of NSW, Australia, and the parties agree to submit to the exclusive jurisdiction of the courts of NSW, Australia.

Clause 48

  • Entire Agreement: This Agreement constitutes the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written.

Clause 49

  • Waiver: The failure of either party to enforce any provision of this Agreement shall not be deemed a waiver of such provision or any other provision hereof.

Clause 50

  • Counterparts: This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

Clause 51

  • Amendments: This Agreement may only be amended in writing and signed by both parties.

Clause 52

  • Headings: The headings of the sections and clauses in this Agreement are for convenience of reference only and shall not affect the meaning or interpretation of this Agreement.

Clause 53

  • Survival: The obligations, rights, terms, and conditions contained in this Agreement that by their sense and context are intended to survive the performance hereof shall so survive the completion of performance, cancellation, or termination of this Agreement.

Clause 54

  • Pricing & Quotes: All fees are:
  1. a) are stated in $AUD.
  2. b) accurate at the time of publication.
  3. c) subject to change without prior notice.

Clause 55

  • Additional Services: The applicant acknowledges that they have read, understand, and agree to the terms and conditions of any additional services that they requested. Including but not limited to Internship Packages, Welcome Week, Airport Transfer, Insurance, Accommodation AHN, Cozzy Accommodation.

Clause 56

  • Force Majeure: If IDU are required to cancel or make significant changes to a service because of force majeure, IDU will not be liable to refund monies or pay any compensation to you. In force majeure circumstances, IDU will do our best to provide you an alternative service, or a prorated credit towards future services with IDU. Force Majeure circumstances include, but is not limited to acts of governments or authorities, natural disasters, war or the threat of war, terrorism, closed borders, airline strikes, or any other similar event that is outside our control.

 

Internship Placement Terms & Conditions (Third Party Applicants)

Definitions

  • Internship Placement: A voluntary learning experience in the Intern’s field of interest to gain practical experience, knowledge, skills, and exposure within an English language environment.
  • Intern: Also referred to as ‘applicant’, an individual participating in the Internship Placement.
  • IDU: Internships Down Under, trading as Sydney Internships Pty Ltd (ACN 144 896 971).
  • Host Organisation: The organisation providing the Internship Placement.
  • Third Party Applicants: Applicants that have applied for an internship placement through organisations other than Internships Down Under. Including but not limited to IDU agents, IDU partners and universities.
  • Third Party Organisations: Organisations that promote IDU’s services and facilitate the submission of internship applications through either IDU or their own platforms. These applications are then forwarded to IDU. This encompasses various entities, including but not limited to IDU agents, IDU partners, and universities.

Clause 1

  • Introduction by Internships Down Under: The intern acknowledges that Sydney Internships Pty Ltd, trading as Internships Down Under (ACN144 896 971) (Internships Down Under) will act to introduce the Intern to the Host Organisation but is not a party to any Internship Placement Agreement.

Clause 2

  • The Internship Placement will be on a full-time basis only unless otherwise agreed between the Intern, IDU, and the Host Organisation.

Clause 3

  • Location, Duration, and Attendance Hours: The location, duration, and attendance hours of the Internship Placement will be as set in the internship placement agreement.

Clause 4

  • The Interview: IDU will organise a single interview with a potential Host Organisation for the Internship Placement Process. This organisation must align with the Intern’s requirements, as outlined in the Enrolment Details provided by the Intern.

 

  • Typically, the interview is conducted via telephone or another method agreed upon by the Host Organisation, Intern, and IDU.

 

  • For each instance of requesting an Internship Placement Process, IDU will assess and identify the most suitable Host Organisation based on the specifications set by the Intern.

 

  • If the Host Organisation, following the interview, does not extend an Internship Offer that fulfills the criteria presented in the Enrolment Details by the Intern, IDU will arrange an additional interview with another potential Host Organisation. It’s important to note that IDU’s responsibility is limited to facilitating a maximum of three (3) interviews with potential Host Organisations for any given Intern.

 

  • Should an Intern reject an Internship Offer that aligns with the Enrolment Details they provided, IDU is not obligated to organise further interviews with different potential Host Organisations. In such cases, IDU might review the Intern’s rationale for declining the offer before deciding, at their discretion, whether to pursue an additional interview for the Intern.

 

  • If an Intern declines an offered internship, they cannot subsequently accept the same offer at a later time.

Clause 5

  • Extension of Internship: The Internship Placement can only be extended by mutual agreement between the parties and must be in writing and no longer than 26 weeks duration from the initial commencement of the Internship Placement.

Clause 6

  • Reference: The intern understands and accepts that the host organisation is not obligated to provide a reference regarding the internship experience, regardless of whether the intern has fulfilled the entire duration of the placement or not.

Clause 7

  • Payment and Compensation: The parties agree that the Internship Placement is provided by the Host Organisation with no payment to the Intern for the duration of the Internship Placement unless otherwise stated in the internship placement agreement.

Clause 8

  • Post-Internship Employment: Upon the ending of the Internship Placement, the Host Organisation & Internships Down Under are under no obligation to offer the Intern paid employment.

Clause 9

  • Terms of Paid Employment: If the Host Organisation offers the Intern paid employment after the ending of the Internship Placement, such arrangement will be documented to set out the terms and conditions of the employment and signed by both parties prior to commencement of that period of paid employment.

Clause 10

  • Employment Considerations: It is agreed and understood between the parties that should paid employment be entered into in accordance with the above, this Internship Placement period with the Host Organisation will not be counted as “time worked” for leave accrual purposes or for any other purposes connected with any separate employment relationship.

Clause 11

  • Insurance Requirements: The intern agrees to obtain and provide evidence to the satisfaction of the Host Organisation & Internships Down Under of personal insurance cover (AUD$2 million), including medical insurance, accident insurance, travel insurance, personal liability insurance, and any other relevant insurance as requested by the Host Organisation prior to commencement of the Internship Placement.

Clause 12

  • Visa and Immigration Compliance: The intern agrees to obtain and provide to the satisfaction of the Host Organisation & Internships Down Under evidence of correct and valid visa and immigration documentation that allows them to remain legally in Australia. Such evidence must be provided to the Host Organisation prior to commencement of the Internship Placement.

Clause 13

  • Performance Standards: The intern agrees to perform their training with the Host Organisation to a high standard utilising their current skills, knowledge, and experience as well as those skills, knowledge, and experience being obtained with the Host Organisation.

Clause 14

  • Preservation of Reputation: The intern agrees not to do by any act or omission or anything which would bring the good name and reputation of the Host Organisation or the goods or services provided by the Host Organisation into material disrepute and must promptly advise the Host Organisation of any matter which might have any of these effects.

Clause 15

  • Compliance with Policies and Procedures: The intern agrees to comply with the Host Organisation’s policies, procedures, handbooks, and all reasonable directions including undertaking relevant training as required. The policies and procedures will not be incorporated into this Agreement.

Clause 16

  • Safety and Conduct: The intern agrees to perform all training and conduct themselves in a safe manner at all times.

Clause 17

  • Education and Practical Training: The intern agrees to complete the internship as part of their University or other tertiary education requirements or in order to gain practical training.

Clause 18

  • Exemption from Employment Legislation: The Intern agrees and acknowledges that Australian employment legislation such as the Fair Work Act 2009, National Employment Standards, and any industrial instrument normally relating to the Host Organisation and their employees or business activities, will not apply to the Intern in respect of the Internship Placement. For example, the Intern is not entitled to any paid leave such as Personal/Sick/Carer’s Leave, Annual Leave, and similar leave.

Clause 19

  • Confidentiality Obligations: The Intern must not use any Confidential Information for the benefit of any person or entity except the Host Organisation.

Clause 20

  • Protection of Confidential Information: The Intern must keep confidential all Confidential Information and maintain proper and secure custody of all Confidential Information.

Clause 21

  • Disclosure of Confidential Information: The Intern must not both during the Intern Placement and after the ending of the Intern Placement disclose any Confidential Information to any person except:
    • (a) in the proper performance and execution of their responsibilities and training under this Agreement; and/or
    • (b) if they have been authorised in writing by the Host Organisation to do so; and/or
    • (c) to the agents, employees, or advisers of the Host Organisation in the proper performance of their responsibilities and training; and/or
    • (d) if the Confidential Information is lawfully within the public domain; and/or
    • (e) if they are compelled by law and have used every lawful means available to them to prevent the disclosure.

Clause 22

  • Survival of Confidentiality Obligations: If there is any uncertainty as to whether any information is Confidential Information, then that information shall be taken to be Confidential Information unless the Intern is advised by the Host Organisation in writing to the contrary.

Clause 23

  • Security Compliance: The Host Organisation operates under strict security obligations set by its clients and any breach of that security could result in the loss of business. The Intern agrees to observe all security arrangements in place from time to time within the Host Organisation’s business, including the searching of any personal effects on company premises where there is a reasonable suspected breach of this Agreement, which may include theft. Any search will be carried out in the Intern’s presence.

Clause 24

  • Conflict of Interest: The Intern must not during their Internship Placement with the Host Organisation compete with the Host Organisation in any way and is required to inform the Host Organisation of any actual or potential conflict of interest arising from other work or training, paid or unpaid, that the Intern may wish to undertake during their Internship Placement period with the Host Organisation. For example, if the Intern is in employment and/or undertaking a period of training experience for a competitor business this may pose a conflict of interest. The Host Organisation will assess any actual or potential conflict and advise the Intern accordingly. Conflict of interest is a ground for ending the Internship Placement period with the Host Organisation.

Clause 25

  • Intellectual Property Rights: The Intern acknowledges and agrees that all Intellectual Property developed, created, or conceived by the Intern during the Internship Placement period and which is related or may be adapted to the business of the Host Organisation is and will be the sole and exclusive property of the Host Organisation, without any right of compensation to the Intern or anyone else.

Clause 26

  • Copyright and Rights Assignment: The Intern further acknowledges and agrees that:
    • (a) full right, title, and interest in and as to copyright of any works created by the Intern will vest in the Host Organisation immediately on creation;
    • (b) full right, title, and interest in all other Intellectual Property is assigned to the Host Organisation by the Intern;
    • (c) the Intern shall promptly execute all documents and do all things necessary to vest or assign full right, title, and interest in the Intellectual Property in and to the Host Organisation; and
    • (d) the Intern irrevocably and unconditionally waives all moral rights under Part IX of the Copyright Act, and any equivalent or analogous rights (including any right of: attribution of authorship; integrity of authorship; or not to have authorship wrongly or incorrectly attributed).

Clause 27

  • Limited Involvement of Internships Down Under: The intern acknowledges that the Agreement nor the Internship relationship creates any legal or contractual relationship between Internships Down Under and either the Host Organisation or the Intern.

Clause 28

  • Liability of Internships Down Under: The intern acknowledges that, as Internships Down Under does not engage the Intern in any capacity, and is not the employer of the Intern, it does not maintain workers compensation insurance in respect of the Intern (and is not otherwise liable for any acts or omissions of the Intern).

Clause 29

  • Release from Claims: The intern releases Internships Down Under from any claims arising from, or in any way related to the Internship.

Clause 30

  • Assistance and Resolution of Issues: In the event that the Internship Placement is terminated, or any other issue arises in respect of the Internship, the Intern acknowledges that, while Internships Down Under may at its complete discretion choose to seek to assist in resolving the issue, Internships Down Under makes no warranties and assumes no responsibility for resolving any such issue, or finding the Intern any alternative internship placement.

Clause 31

  • Return of Host Organisation’s Property: Upon ending of the Internship Placement Period or at any time upon request by the Host Organisation, the Intern will immediately return to the Host Organisation all property of any description belonging to the Host Organisation.

Clause 32

  • Termination and Notice Period: Either party may end the Internship by providing at least one week’s notice to the other in writing.

Clause 33

  • Termination by Host Organisation: Where a significant breach of the Host Organisation’s policy has been made by the Intern, the Host Organisation reserves the right to end the Internship without notice and depending on the circumstances, may take appropriate action against an Intern, including reporting a breach to the relevant authorities.

Clause 34

  • Immediate Termination by Host Organisation: The Host Organisation may also end the Internship Placement without notice if the Intern commits any act which may detrimentally affect the Host Organisation or any of its related Companies, including but not limited to:
    • (a) an act of dishonesty, fraud, wilful disobedience, misconduct, or breach of duty;
    • (b) unauthorised removal or deliberate destruction of property;
    • (c) presenting for training under the influence of alcohol or illegal substances;
    • (d) theft;
    • (e) falsifying any documents;
    • (f) conviction of any offence punishable by imprisonment and sentenced to imprisonment, including road traffic offences;
    • (g) all forms of discrimination and harassment;
    • (h) breaches of work health and safety standards.

Clause 35

  • Indemnification: The Intern agrees to indemnify the Host Organisation and unconditionally releases the Host Organisation and its directors, employees, agents, and advisers from any claims against the Host Organisation and its directors, employees, agents, and advisers by and on behalf of the Intern.

Clause 36

  • Release of Internships Down Under: The Intern:
    • (a) acknowledges that Sydney Internships Pty Ltd, trading as Internships Down Under (ACN144 896 971) (Internships Down Under) has acted to introduce the Intern to the Host Organisation, but is not a party to this Internship Placement Agreement;
    • (b) acknowledges that neither this Agreement nor the Internship relationship creates any legal or contractual relationship between Internships Down Under and either the Host Organisation or the Intern;
    • (c) acknowledges that they have individually decided to enter into this Agreement, and create an Internship relationship between them, following their investigations and inquiries, and have placed no reliance on any representations which might have been made by Internships Down Under;
    • (d) acknowledges that the Intern is not, and will not be, providing any services, work, or labor for the benefit of Internships Down Under;
    • (e) acknowledges that, as Internships Down Under does not engage the Intern in any capacity, and is not the employer of the Intern, it does not maintain workers compensation insurance in respect of the Intern (and is not otherwise liable for any acts or omissions of the Intern);
    • (f) releases Internships Down Under from any claims arising from, or in any way related or connected to the Internship, this Internship Placement Agreement, any payment or reimbursement for training or services provided by the Intern, or under this Internship Placement Agreement, any act or omission of the Intern or the Host Organisation, and/or any termination of the Internship or this Internship Placement Agreement;
    • (g) acknowledges that Internships Down Under may rely on the release in clause (f) notwithstanding that it is not a party to this Internship Placement Agreement.

Clause 37

  • Acceptance of Terms: The commencement of the Internship Placement will be taken to indicate the intern’s agreement to the terms of the Internship Placement, even if that party has not signed the Internship Placement Agreement.

Clause 38

  • Variation of Agreement: A variation of this agreement must be in writing and signed by both the parties or by persons authorized to sign for them.

Clause 39

  • Severability: If a provision in this agreement is wholly or partly invalid or unenforceable, the provision or wording or the part of it that is invalid or unenforceable must, to that extent, be treated as deleted from this agreement. This does not affect the validity or enforceability of the remaining provisions.

Clause 40

  • Accurate Information: The information provided to IDU and Third Party Organisations is to the best of the intern’s knowledge complete and correct and understand that Internships Down Under shall have the right to terminate the Internship Placement at any stage if proven otherwise. Should any changes occur at any time before and during the Internship, the intern agrees to inform Internships Down Under and the Third Party Organisation immediately.

Clause 41

  • Payment Terms: The intern agrees to abide by the Third Party Organisation’s payment policy.

Clause 42

  • Non-Payment: The intern acknowledges that the internship commencement is dependent on the successful payment of all outstanding fees related to the internship placement prior to the internship’s start date. Non-compliance with this requirement could lead to potential delays or even cancellation of the internship placement.

Clause 43

  • Acceptance of Internship Offer: Acceptance of an internship offer may be in the form of email to IDU, Third Party Organisation, or the host company, or signed internship placement agreement.

Clause 44

  • Refunds and Credit: Any request for a refund or credit will be at the discretion of IDU.
  • No Refund: Internships Down Under will make no refunds if:
    • (a) The applicant cancels following acceptance of an internship offer;
    • (b) Once the internship start date has commenced as set out in the internship placement agreement;
    • (c) The applicant provides false or fraudulent information/documentation;
    • (d) An internship interview has been proposed to the applicant.

Clause 45

  • Refund in Case of No Internship Interview: If Internships Down Under is unable to obtain an internship interview, a full refund may be offered to the applicant.

Clause 46

  • Governing Law: This Agreement shall be governed by and construed in accordance with the laws of NSW, Australia, and the parties agree to submit to the exclusive jurisdiction of the courts of NSW, Australia.

Clause 47

  • Entire Agreement: This Agreement constitutes the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written.

Clause 48

  • Waiver: The failure of either party to enforce any provision of this Agreement shall not be deemed a waiver of such provision or any other provision hereof.

Clause 49

  • Counterparts: This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

Clause 50

  • Amendments: This Agreement may only be amended in writing and signed by both parties.

Clause 51

  • Headings: The headings of the sections and clauses in this Agreement are for convenience of reference only and shall not affect the meaning or interpretation of this Agreement.

Clause 52

  • Survival: The obligations, rights, terms, and conditions contained in this Agreement that by their sense and context are intended to survive the performance hereof shall so survive the completion of performance, cancellation, or termination of this Agreement.

Clause 53

  • Additional Services: The applicant acknowledges that they have read, understand, and agree to the terms and conditions of any additional services that they requested. Including but not limited to Internship Packages, Welcome Week, Airport Transfer, Insurance, Accommodation AHN, Cozzy Accommodation.

Clause 54

  • Force Majeure: If IDU are required to cancel or make significant changes to a service because of force majeure, IDU will not be liable to refund monies or pay any compensation to you. In force majeure circumstances, IDU will do our best to provide you an alternative service, or a prorated credit towards future services with IDU. Force Majeure circumstances include, but is not limited to acts of governments or authorities, natural disasters, war or the threat of war, terrorism, closed borders, airline strikes, or any other similar event that is outside our control.

 

Packages

Internship Application Terms & Conditions:

  • The terms and conditions detailed on this page for internship applications via third-party agents, partners, or universities are applicable to all packages which include an internship placement.

Airport Transfer:

  • The terms and conditions specified on this page for Airport Transfer are relevant and apply to all packages.

Insurance:

  • The terms and conditions specified on this page for Insurance are relevant and apply to all packages.

Pack Home – Homestay (AHN) Terms & Conditions:

  • The terms and conditions specified on this page for Homestay accommodations offered by AHN, are relevant and apply to all Pack Home packages.

Pack Student – Student Accommodation (Cozzy Accommodation) Terms & Conditions:

    • The terms and conditions specified on this page for Student accommodations offered by Cozzy Accommodation, are relevant and apply to all Pack Student packages.

Accommodation Availability:

    • Accommodation is subject to availability and cannot be guaranteed.

Minimum Applicant Numbers:

    • Some packages may require a minimum number of applicants to proceed. Please check with IDU for more information.

Location Specifics:

    • Quoted packages are valid for Sydney only. Requests for alternative locations and durations may be accommodated.

Price and Inclusion Changes:

    • Non-use of individually listed items within the package does not warrant a refund or reimbursement for the unused services or products.
    • Prices and inclusions are subject to change without prior notice.

Additional Fees:

    • Students with low English proficiency and/or seeking placements in industries with limited availability may incur additional fees.

Cancellation Fees:

  • Cancellation fees vary based on the stage at which the cancellation occurs in the process:

 

Stage 1: Cancellation (Application and Interview)

This stage becomes applicable once an interview has been proposed.

Additionally, any accommodation, airport transfer and insurance cancellation fees will be incurred based on the terms and conditions of the provider.

 

Stage 2: Cancellation (Up to 14 days before internship start date)

This stage becomes applicable after an interview has been scheduled and the intern has accepted the placement offer.

Additionally, any accommodation, airport transfer and insurance cancellation fees will be incurred based on the terms and conditions of the provider.

 

Stage 3: Cancellation (Within 14 days before internship start date)

This stage becomes applicable after an interview has been scheduled and the intern has accepted the placement offer.

Additionally, any accommodation, airport transfer and insurance cancellation fees will be incurred based on the terms and conditions of the provider.

Virtual Internship Placement Terms & Conditions (Direct Applicants)

Definitions

Virtual Internship Placement: A voluntary learning experience in the Intern’s field of interest conducted in a virtual environment to gain practical experience, knowledge, skills, and exposure within an English language setting.

Virtual Intern: Also referred to as ‘applicant’, an individual participating in the Virtual Internship Placement.

IDU: Internships Down Under, trading as Sydney Internships Pty Ltd (ACN 144 896 971).

Host Organisation: The organisation providing the Virtual Internship Placement.

Clause 1

Introduction by Internships Down Under: The intern acknowledges that Sydney Internships Pty Ltd, trading as Internships Down Under (ACN144 896 971) (Internships Down Under) will act to introduce the Intern to the Host Organisation for the Virtual Internship Placement but is not a party to any Virtual Internship Placement Agreement.

Clause 2

The Virtual Internship Placement will be conducted on a full-time basis unless otherwise agreed between the Intern, IDU, and the Host Organisation.

Clause 3

Location, Duration, and Attendance Hours: The location, duration, and attendance hours of the Virtual Internship Placement will be as set in the virtual internship placement agreement.

Clause 4

The Interview: IDU will organise a single virtual interview with a potential Host Organisation for the Virtual Internship Placement Process. This organisation must align with the Intern’s requirements, as outlined in the Enrolment Details provided by the Intern.

Typically, the interview is conducted via video conferencing or another method agreed upon by the Host Organisation, Intern, and IDU.

For each instance of requesting a Virtual Internship Placement Process, IDU will assess and identify the most suitable Host Organisation based on the specifications set by the Intern.

If the Host Organisation, following the interview, does not extend a Virtual Internship Offer that fulfills the criteria presented in the Enrolment Details by the Intern, IDU will arrange an additional interview with another potential Host Organisation. It’s important to note that IDU’s responsibility is limited to facilitating a maximum of three (3) interviews with potential Host Organisations for any given Virtual Intern.

Should a Virtual Intern reject a Virtual Internship Offer that aligns with the Enrolment Details they provided, IDU is not obligated to organize further interviews with different potential Host Organisations. In such cases, IDU might review the Virtual Intern’s rationale for declining the offer before deciding, at their discretion, whether to pursue an additional interview for the Virtual Intern.

If a Virtual Intern declines an offered virtual internship, they cannot subsequently accept the same offer at a later time.

Clause 5

Extension of Virtual Internship: The Virtual Internship Placement can only be extended by mutual agreement between the parties and must be in writing and no longer than 26 weeks duration from the initial commencement of the Virtual Internship Placement.

Clause 6

Reference: The intern understands and accepts that the host organisation is not obligated to provide a reference regarding the virtual internship experience, regardless of whether the intern has fulfilled the entire duration of the placement or not.

Clause 7

Payment and Compensation: The parties agree that the Virtual Internship Placement is provided by the Host Organisation with no payment to the Virtual Intern for the duration of the Virtual Internship Placement unless otherwise stated in the virtual internship placement agreement.

Clause 8

Post-Virtual Internship Employment: Upon the ending of the Virtual Internship Placement, the Host Organisation & Internships Down Under are under no obligation to offer the Virtual Intern paid employment.

Clause 9

Terms of Paid Employment: If the Host Organisation offers the Virtual Intern paid employment after the ending of the Virtual Internship Placement, such arrangement will be documented to set out the terms and conditions of the employment and signed by both parties prior to commencement of that period of paid employment.

Clause 10

Employment Considerations: It is agreed and understood between the parties that should paid employment be entered into in accordance with the above, this Virtual Internship Placement period with the Host Organisation will not be counted as “time worked” for leave accrual purposes or for any other purposes connected with any separate employment relationship.

Clause 11

Insurance Requirements: If requested by the host organisation, the intern agrees to obtain and provide evidence to the satisfaction of the Host Organisation & Internships Down Under of personal insurance cover (AUD$2 million), including medical insurance, accident insurance, travel insurance, personal liability insurance, and any other relevant insurance as requested by the Host Organisation prior to commencement of the Virtual Internship Placement.

Clause 12

Visa and Immigration Compliance: If required, the intern agrees to obtain and provide to the satisfaction of the Host Organisation & Internships Down Under evidence of correct and valid visa and immigration documentation that allows them to remain legally in Australia. Such evidence must be provided to the Host Organisation prior to commencement of the Virtual Internship Placement.

Clause 13

Performance Standards: The intern agrees to perform their training with the Host Organisation to a high standard utilising their current skills, knowledge, and experience as well as those skills, knowledge, and experience being obtained with the Host Organisation.

Clause 14

Preservation of Reputation: The intern agrees not to do by any act or omission or anything which would bring the good name and reputation of the Host Organisation or the goods or services provided by the Host Organisation into material disrepute and must promptly advise the Host Organisation of any matter which might have any of these effects.

Clause 15

Compliance with Policies and Procedures: The intern agrees to comply with the Host Organisation’s policies, procedures, handbooks, and all reasonable directions including undertaking relevant training as required. The policies and procedures will not be incorporated into this Agreement.

Clause 16

Safety and Conduct: The intern agrees to perform all training and conduct themselves in a safe manner at all times.

Clause 17

Education and Practical Training: The intern agrees to complete the virtual internship as part of their University or other tertiary education requirements or in order to gain practical training.

Clause 18

Exemption from Employment Legislation: The Intern agrees and acknowledges that Australian employment legislation such as the Fair Work Act 2009, National Employment Standards, and any industrial instrument normally relating to the Host Organisation and their employees or business activities, will not apply to the Virtual Intern in respect of the Virtual Internship Placement. For example, the Virtual Intern is not entitled to any paid leave such as Personal/Sick/Carer’s Leave, Annual Leave, and similar leave.

Clause 19

Confidentiality Obligations: The Intern must not use any Confidential Information for the benefit of any person or entity except the Host Organisation.

Clause 20

Protection of Confidential Information: The Intern must keep confidential all Confidential Information and maintain proper and secure custody of all Confidential Information.

Clause 21

Disclosure of Confidential Information: The Intern must not both during the Virtual Intern Placement and after the ending of the Virtual Intern Placement disclose any Confidential Information to any person except:

(a) in the proper performance and execution of their responsibilities and training under this Agreement; and/or

(b) if they have been authorised in writing by the Host Organisation to do so; and/or

(c) to the agents, employees, or advisers of the Host Organisation in the proper performance of their responsibilities and training; and/or

(d) if the Confidential Information is lawfully within the public domain; and/or

(e) if they are compelled by law and have used every lawful means available to them to prevent the disclosure.

Clause 22

Survival of Confidentiality Obligations: If there is any uncertainty as to whether any information is Confidential Information, then that information shall be taken to be Confidential Information unless the Intern is advised by the Host Organisation in writing to the contrary.

Clause 23

Security Compliance: The Host Organisation operates under strict security obligations set by its clients, and any breach of that security could result in the loss of business. The Intern agrees to observe all security arrangements in place from time to time within the Host Organisation’s business, including the searching of any personal effects on company premises where there is a reasonable suspected breach of this Agreement, which may include theft. Any search will be carried out in the Intern’s presence.

Clause 24

Conflict of Interest: The Intern must not during their Virtual Internship Placement with the Host Organisation compete with the Host Organisation in any way and is required to inform the Host Organisation of any actual or potential conflict of interest arising from other work or training, paid or unpaid, that the Intern may wish to undertake during their Virtual Internship Placement period with the Host Organisation. For example, if the Intern is in employment and/or undertaking a period of training experience for a competitor business this may pose a conflict of interest. The Host Organisation will assess any actual or potential conflict and advise the Intern accordingly. Conflict of interest is a ground for ending the Virtual Internship Placement period with the Host Organisation.

Clause 25

Intellectual Property Rights: The Intern acknowledges and agrees that all Intellectual Property developed, created, or conceived by the Intern during the Virtual Internship Placement period and which is related or may be adapted to the business of the Host Organisation is and will be the sole and exclusive property of the Host Organisation, without any right of compensation to the Intern or anyone else.

Clause 26

Copyright and Rights Assignment: The Intern further acknowledges and agrees that:

(a) full right, title, and interest in and as to copyright of any works created by the Intern will vest in the Host Organisation immediately on creation;

(b) full right, title, and interest in all other Intellectual Property is assigned to the Host Organisation by the Intern;

(c) the Intern shall promptly execute all documents and do all things necessary to vest or assign full right, title, and interest in the Intellectual Property in and to the Host Organisation; and

(d) the Intern irrevocably and unconditionally waives all moral rights under Part IX of the Copyright Act, and any equivalent or analogous rights (including any right of attribution of authorship; integrity of authorship; or not to have authorship wrongly or incorrectly attributed).

Clause 27

Limited Involvement of Internships Down Under: The Intern acknowledges that the Agreement nor the Internship relationship creates any legal or contractual relationship between Internships Down Under and either the Host Organisation or the Intern.

Clause 28

Liability of Internships Down Under: The Intern acknowledges that, as Internships Down Under does not engage the Intern in any capacity, and is not the employer of the Intern, it does not maintain workers compensation insurance in respect of the Intern (and is not otherwise liable for any acts or omissions of the Intern).

Clause 29

Release from Claims: The Intern releases Internships Down Under from any claims arising from, or in any way related to the Virtual Internship.

Clause 30

Assistance and Resolution of Issues: In the event that the Virtual Internship Placement is terminated, or any other issue arises in respect of the Virtual Internship, the Intern acknowledges that, while Internships Down Under may at its complete discretion choose to seek to assist in resolving the issue, Internships Down Under makes no warranties and assumes no responsibility for resolving any such issue, or finding the Virtual Intern any alternative virtual internship placement.

Clause 31

Return of Host Organisation’s Property: Upon ending of the Virtual Internship Placement Period or at any time upon request by the Host Organisation, the Intern will immediately return to the Host Organisation all property of any description belonging to the Host Organisation.

Clause 32

Termination and Notice Period: Either party may end the Virtual Internship by providing at least one week’s notice to the other in writing.

Clause 33

Termination by Host Organisation: Where a significant breach of the Host Organisation’s policy has been made by the Intern, the Host Organisation reserves the right to end the Virtual Internship without notice and depending on the circumstances, may take appropriate action against an Intern, including reporting a breach to the relevant authorities.

Clause 34

Immediate Termination by Host Organisation: The Host Organisation may also end the Virtual Internship Placement without notice if the Intern commits any act which may detrimentally affect the Host Organisation or any of its related Companies, including but not limited to:

(a) an act of dishonesty, fraud, wilful disobedience, misconduct, or breach of duty;

(b) unauthorised removal or deliberate destruction of property;

(c) presenting for training under the influence of alcohol or illegal substances;

(d) theft;

(e) falsifying any documents;

(f) conviction of any offence punishable by imprisonment and sentenced to imprisonment, including road traffic offences;

(g) all forms of discrimination and harassment;

(h) breaches of work health and safety standards.

Clause 35

Indemnification: The Intern agrees to indemnify the Host Organisation and unconditionally releases the Host Organisation and its directors, employees, agents, and advisers from any claims against the Host Organisation and its directors, employees, agents, and advisers by and on behalf of the Intern.

Clause 36

Release of Internships Down Under: The Intern:

(a) acknowledges that Sydney Internships Pty Ltd, trading as Internships Down Under (ACN144 896 971) (Internships Down Under) has acted to introduce the Intern to the Host Organisation, but is not a party to this Virtual Internship Placement Agreement;

(b) acknowledges that neither this Agreement nor the Internship relationship creates any legal or contractual relationship between Internships Down Under and either the Host Organisation or the Intern;

(c) acknowledges that they have individually decided to enter into this Agreement, and create a Virtual Internship relationship between them, following their investigations and inquiries, and have placed no reliance on any representations which might have been made by Internships Down Under;

(d) acknowledges that the Intern is not, and will not be, providing any services, work, or labor for the benefit of Internships Down Under;

(e) acknowledges that, as Internships Down Under does not engage the Intern in any capacity, and is not the employer of the Intern, it does not maintain workers compensation insurance in respect of the Intern (and is not otherwise liable for any acts or omissions of the Intern);

(f) releases Internships Down Under from any claims arising from, or in any way related or connected to the Virtual Internship, this Virtual Internship Placement Agreement, any payment or reimbursement for training or services provided by the Intern, or under this Virtual Internship Placement Agreement, any act or omission of the Intern or the Host Organisation, and/or any termination of the Virtual Internship or this Virtual Internship Placement Agreement;

(g) acknowledges that Internships Down Under may rely on the release in clause (f) notwithstanding that it is not a party to this Virtual Internship Placement Agreement.

Clause 37

Acceptance of Terms: The commencement of the Virtual Internship Placement will be taken to indicate the intern’s agreement to the terms of the Virtual Internship Placement, even if that party has not signed the Virtual Internship Placement Agreement.

Clause 38

Variation of Agreement: A variation of this agreement must be in writing and signed by both the parties or by persons authorized to sign for them.

Clause 39

Severability: If a provision in this agreement is wholly or partly invalid or unenforceable, the provision or wording or the part of it that is invalid or unenforceable must, to that extent, be treated as deleted from this agreement. This does not affect the validity or enforceability of the remaining provisions.

Clause 40

Accurate Information: The information provided to IDU on the Intern Enquiry Form, Intern Application Form, and by other means including email, is to the best of the intern’s knowledge complete and correct and understand that Internships Down Under shall have the right to terminate the Virtual Internship Placement at any stage if proven otherwise. Should any changes occur at any time before and during the Virtual Internship, the intern agrees to inform Internships Down Under immediately.

Clause 41

Payment Terms: The virtual internship fee is to be paid in full upfront prior to placement service commencing.

Clause 42

Non-Payment: The intern acknowledges that the virtual internship commencement is dependent on the successful full payment before the virtual internship’s start date. Non-compliance with this requirement could lead to potential delays or even cancellation of the virtual internship placement.

Clause 43

Acceptance of Virtual Internship Offer: Acceptance of a virtual internship offer may be in the form of email to IDU or the host company, or signed virtual internship placement agreement.

Clause 44

No Refund for Virtual Internship Cancellation: Internships Down Under will not refund any payment if:

(a) The applicant cancels following acceptance of a virtual internship offer;

(b) Once the virtual internship start date has commenced as set out in the virtual internship placement agreement;

(c) The applicant provides false or fraudulent information/documentation;

(d) A virtual internship interview has been proposed to the applicant.

Clause 45

No Refund; Internships Down Under will not refund any payment if:

(a) The applicant cancels at any stage following acceptance of a virtual internship offer;

(b) The applicant provides false or fraudulent information/documentation;

(c) Once the virtual internship start date has commenced as set out in the virtual internship placement agreement;

Clause 46

Refund in Case of No Virtual Internship Interview: If Internships Down Under is unable to obtain a virtual internship interview, a full refund may be offered to the applicant.

Clause 47

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of NSW, Australia, and the parties agree to submit to the exclusive jurisdiction of the courts of NSW, Australia.

Clause 48

Entire Agreement: This Agreement constitutes the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written.

Clause 49

Waiver: The failure of either party to enforce any provision of this Agreement shall not be deemed a waiver of such provision or any other provision hereof.

Clause 50

Counterparts: This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

Clause 51

Amendments: This Agreement may only be amended in writing and signed by both parties.

Clause 52

Headings: The headings of the sections and clauses in this Agreement are for convenience of reference only and shall not affect the meaning or interpretation of this Agreement.

Clause 53

Survival: The obligations, rights, terms, and conditions contained in this Agreement that by their sense and context are intended to survive the performance hereof shall so survive the completion of performance, cancellation, or termination of this Agreement.

Clause 54

Pricing & Quotes: All fees are:

  1. a) stated in $AUD.
  2. b) accurate at the time of publication.
  3. c) subject to change without prior notice.

Clause 55

Additional Services: The applicant acknowledges that they have read, understand, and agree to the terms and conditions of any additional services that they requested. Including but not limited to Virtual Internship Packages, Welcome Week, Virtual Airport Transfer, Virtual Insurance, Virtual Accommodation AHN, Cozzy Virtual Accommodation.

Clause 56

Force Majeure: If IDU are required to cancel or make significant changes to a service because of force majeure, IDU will not be liable to refund monies or pay any compensation to you. In force majeure circumstances, IDU will do our best to provide you an alternative service, or a prorated credit towards future services with IDU. Force Majeure circumstances include, but are not limited to acts of governments or authorities, natural disasters, war or the threat of war, terrorism, closed borders, airline strikes, or any other similar event that is outside our control.

 

Airport Transfer

  • While Internships Down Under has facilitated the introduction of the applicant to the airport transport company, please note that IDU cannot be held responsible or liable for their services in any capacity.
  • Fees are applicable for one-way travel only.
  • All prices are stated in $AUD per person.
  • Additional charges may apply for transfers that exceed the promoted distances.
  • The fees provided are accurate at the time of publication.
  • Please be aware that fees are subject to change without prior notice.
  • IDU will make every effort to accommodate delayed or cancelled flights; however, please be aware that no refunds will be offered for booked services that are not utilised or provided.
  • The applicant acknowledges that the transfer service is dependent on the successful payment of all outstanding fees related to the transfer prior to the transfer date. Non-compliance with this requirement could lead to potential delays or even cancellation of the service.
  • Terms & Conditions of the airport transfer provider apply.

 

 

Insurance

  • While Internships Down Under has facilitated the introduction of the applicant to the insurance broker (Global Secutive LLC), please note that IDU cannot be held responsible or liable for their services or coverage in any capacity.
  • Before you make any decision about whether to acquire the policy, you should obtain and read the product disclosure statement to determine whether it is right for you
  • All fees are stated in $AUD.
  • The fees provided are accurate at the time of publication.
  • Please be aware that fees are subject to change without prior notice.
  • Please read the policy to determine if it is appropriate for you and your situation.
  • The applicant acknowledges that the insurance coverage is dependent on the successful payment of all outstanding fees related to the insurance coverage 14 days prior to coverage commencement. Non-compliance with this requirement could lead to potential delays or even cancellation of the coverage.
  • Terms & Conditions of the insurance provider apply.

 

Welcome Week

  • While Internships Down Under has facilitated the introduction of the applicant to the Welcome Week company (Ultimate Adventure Travel Pty Ltd), please note that IDU is not responsible or liable for their services in any capacity.
  • All fees are stated in $AUD per person.
  • Additional charges may apply for exceptions to the inclusions listed.
  • The fees provided are accurate at the time of publication.
  • Please be aware that fees are subject to change without prior notice.
  • Please note that IDU will make no refunds for booked services or inclusions that are not utilised or provided.
  • The applicant acknowledges that the Welcome Week is dependent on the successful payment of all outstanding fees related to the Welcome Week 14 days prior to the start date. Non-compliance with this requirement could lead to potential delays or even cancellation of the Welcome Week.
  • Terms & Conditions of the program provider apply.


Farm Work Program

  • While Internships Down Under has facilitated the introduction of the applicant to the Farm Work company (VisitOz / Australian Working Adventures), please note that IDU is not responsible or liable for their services in any capacity.
  • All fees are stated in $AUD per person.
  • Additional charges may apply for exceptions to the inclusions listed.
  • The fees provided are accurate at the time of publication.
  • Please be aware that fees are subject to change without prior notice.
  • Please note that IDU will make no refunds for booked services or inclusions that are not utilised or provided.
  • The applicant acknowledges that the Farm Work Program is dependent on the successful payment of all outstanding fees related to the Farm Work Program 30 days prior to the start date. Non-compliance with this requirement could lead to potential delays or even cancellation of the Program.
  • Terms & Conditions of the program provider apply.

 

Accommodation (Homestay AHN)

  • While Internships Down Under has facilitated the introduction of the applicant to the Australian Homestay Network PTY LTD (AHN) (ABN 52 124 610 313), please note that IDU is not responsible or liable for their services in any capacity, and is not a party to any homestay placement agreement.
  • All fees are stated in $AUD per week per person.
  • Additional charges may apply for extra requirements and services not listed.
  • Special dietary requirements may incur extra fees.
  • The fees provided are accurate at the time of publication.
  • Internet access is included, however please be aware that IDU and AHN does not guarantee the availability, quality, access times and download limits of host supplied internet.
  • Please be aware that fees are subject to change without prior notice.
  • Please note that the applicant is subject to the applicable payment policy and refund policy set by the accommodation provider in their Terms & Conditions. IDU is not responsible for payment terms.
  • The applicant acknowledges that the accommodation is dependent on the successful payment of all outstanding fees related to the accommodation. Non-compliance could lead to potential delays or even cancellation of the accommodation.
  • The applicant acknowledges that the accommodation will not be organised until full payment has been made.
  • The Application & Support Fee (placement fee) is non-refundable
  • 2 weeks notice MUST be provided to IDU and AHN before vacating homestay, or pay two weeks rent in lieu of notice.
  • 2 weeks notice MUST be provided to IDU and AHN to extend homestay.
  • Minimum stay is 4 weeks, with no refunds or notice period to vacate available within the initial 4 weeks.
  • Disclaimer: AHN are careful to select honest host families and ensure that all appropriate authority clearances are in place. Each home is inspected for suitability to host a student. Despite this, Internships Down Under and AHN cannot be held responsible for the actions of the host family. The applicant acknowledges that Internships Down Under has acted to introduce the applicant to AHN and/or AHN’s partner families but is not a party to any Homestay Placement Agreement.
  • Terms & Conditions of AHN apply.

 

Accommodation (Cozzy Accommodation)

  • While Internships Down Under has facilitated the introduction of the applicant to the Cozzy Accommodation (Australia Accommodation Network (ABN 57 699 265 133)), please note that IDU is not responsible or liable for their services in any capacity, and is not a party to any accommodation placement agreement.
  • The applicant acknowledges that the accommodation application does not create any legal or contractual relationship between Internships Down Under and the applicant.
  • All fees are stated in $AUD per week per person.
  • Additional charges may apply for extra requirements and services not listed.
  • The fees provided are accurate at the time of publication.
  • Please be aware that fees are subject to change without prior notice.
  • Please note that the applicant is subject to the applicable payment policy and refund policy set by the accommodation provider in their Terms & Conditions. IDU is not responsible for payment terms.
  • Internships Down Under will make no refund of any fees if the applicant fails to follow the accommodation provider’s terms & conditions.
  • The applicant acknowledges that the accommodation is dependent on the successful payment of all outstanding fees related to the accommodation. Non-compliance could lead to potential delays or even cancellation of the accommodation.
  • Full payment is due 3 weeks prior to move-in date.
  • The applicant acknowledges that the accommodation will not be organised until full payment has been made.
  • Check-in between 3pm- 9pm, check-out by 10am. Arrivals and departures outside of these times incur an additional fee.
  • Two weeks’ notice to vacate MUST be provided prior to move out date.
  • Flight details must be provided for check-in purposes, regardless if the guest requests transfer service. Any flight change must be notified in advance.
  • The accommodation cannot guarantee that bookings of two guests or more will be allocated to the same room or accommodation.
  • Terms & Conditions of the accommodation apply; Terms & Conditions, Cancellation Policy

Confidentiality Statement

Internships Down Under is committed to safeguarding the privacy and confidentiality of the information entrusted to us by our clients, partners, and stakeholders. We understand the importance of maintaining the security of sensitive data and strictly adhere to ethical and legal standards in handling information.

Any information provided to Internships Down Under, whether through our website, communication channels, or in person, is solely for the purpose for which it was supplied. We will not disclose, share, or distribute this information to any third party unless for the purpose it was intended, or without explicit consent or unless required by law.

Internships Down Under implements rigorous security measures and protocols to protect the confidentiality and integrity of all data entrusted to us. Our employees are bound by strict confidentiality agreements and are trained to handle information with the utmost care and discretion.

We assure our clients and partners that any information shared with Internships Down Under will be used only for the specific purposes agreed upon, such as facilitating internships, or related activities. We do not engage in the unauthorised dissemination of information, and we take all necessary precautions to prevent data breaches or unauthorised access.

This confidentiality statement reflects our dedication to maintaining the trust and confidence of our clients and partners. If you have any concerns or questions about our data handling practices, please feel free to contact us.

Internships Down Under reserves the right to update or amend this confidentiality statement as needed to align with evolving industry standards and legal requirements.

 

Workplace Discrimination, Harassment, and Bullying

Everyone has the right to work in an environment free from bullying, harassment, discrimination and violence.

Host companies need to be aware of their responsibilities to ensure that the working environment or workplace culture is not sexually or racially hostile. Host companies should develop and implement targeted practices to address inappropriate workplace behaviour and deal effectively with any complaints.

Host companies should also be proactive in addressing hostile behaviour that may be embedded in the workplace culture. Examples of a potentially hostile working environment are where racially or sexually crude conversations, innuendo or offensive jokes are part of the accepted culture. An intern can complain about such conduct as harassment even if the conduct in question was not specifically targeted at him or her.

Under occupational health and safety legislation, host companies and interns are required to comply with any measures that promote health and safety in the workplace. Because of this duty, host companies need to eliminate or reduce the risks to interns’ health and safety caused by workplace bullying.

While IDU promotes a safe training environment free from Workplace Discrimination, Harassment, and Bullying, the intern and host company acknowledge that IDU are not liable or responsible for acts of Workplace Discrimination, Harassment, and Bullying within the host company.